Effective Date: April 10, 2025

 

Medical Specialists MN values your privacy and is committed to protecting your personal information in accordance with federal and state laws, including the Health Insurance Portability and Accountability Act (HIPAA). This Privacy Policy explains how we collect, use, protect, and disclose your information when you visit our website or receive care at our clinic.

 

1. Information We Collect

We may collect both personally identifiable information (PII) and protected health information (PHI) in the following ways:

• When you complete forms on our website or patient portal

• When you communicate with us via phone, email, or online messaging

• During in-person visits or telehealth appointments

• Through diagnostic testing, medical evaluations, or treatment plans

 

This information may include, but is not limited to:

• Name, address, phone number, email

• Date of birth and gender

• Insurance details

• Medical history and treatment information

• Payment and billing details

 

2. How We Use Your Information

We use the information you provide to:

• Schedule and manage appointments

• Provide treatment and coordinate care

• Process billing and insurance claims

• Respond to inquiries and follow up on care

• Maintain medical records

• Improve our services and patient experience

 

We will not use or disclose your information for marketing or other purposes without your explicit consent.

 

3. How We Protect Your Information

Medical Specialists MN implements strict administrative, technical, and physical safeguards to protect your data. This includes:

• HIPAA-compliant electronic medical records

• Secure access protocols for staff

• Encrypted communications and data storage

• Routine staff training on privacy practices

Only authorized personnel have access to your information, and we regularly review our procedures to ensure ongoing compliance.

 

4. Sharing Your Information

We may share your information only as needed and in accordance with HIPAA, such as:

• With other healthcare providers involved in your care

• With insurance companies for billing and reimbursement

• With third-party service providers who help us operate our clinic, under confidentiality agreements

• When required by law, court order, or public health mandate

We will never sell or rent your personal or health information.

 

5. Your Rights Under HIPAA

As a patient, you have the right to:

• Access and receive a copy of your medical records

• Request corrections to your records

• Request restrictions on certain uses or disclosures of your information

• Receive a list of disclosures we have made of your PHI

• File a complaint if you believe your privacy rights have been violated

 

To exercise any of these rights, please contact us directly.

6. Cookies and Website Tracking

Our website may use cookies and analytics tools to enhance user experience and track general usage patterns. This data does not include personal health information and is used only to improve website functionality.

You may adjust your browser settings to block cookies if you prefer.

 

7. Third-Party Links

Our website may include links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to read their privacy policies before submitting any personal information.

 

8. Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in law, technology, or our practices. Any changes will be posted to this page with an updated effective date.

 

9. Contact Us
If you have questions about this Privacy Policy, your privacy rights, or would like to file a complaint, please contact us:

Medical Specialists MN
📍 6550 York Ave S, Suite 211
Edina, Minnesota 55435
📞 (952) 225-5400
📧 Inquiries@medicalsp.net